Quilt Store POS System: 10 Benefits & Top Providers

Quilt stores aren’t typical retail shops. You need tools to assemble kits, make precuts, organize classes, sell online, and manage everything in between.

You can find all of these features in a general point of sale (POS) system, but choosing one designed for quilt stores can make your day-to-day operations much easier and more efficient.

After all, if you have to find ways to make an off-the-shelf POS work, you’re wasting time that could be spent ordering new fabric, planning classes, or helping a customer find the perfect backing.

Let’s look at 10 tangible benefits of a quilt store POS system, plus top providers to consider when choosing a POS for your quilt store.

What Is a Quilt Store POS?

While a basic POS can handle simple transactions, quilt stores require more nuance. Your store can benefit from detailed data tracking, real-time sales reports, and tools tailored to your inventory and customer base.

A quilt store POS system blends hardware and software to help you manage daily operations, simplify complicated processes, and deliver a better customer experience. With the right system, you get the tools to manage your business today and the insights to grow it tomorrow.

Modern cloud-based POS systems are designed to:

• Improve inventory management.
• Track stock levels in real time.
• Send personalized marketing messages.
• Sync online and in-store inventory.
• Manage loyalty and rewards programs.
• Request customer reviews.
• Integrate sales and accounting reports.
• Include payment hardware and processing.

But when you choose a POS system tailored for quilt stores’ specific workflows and challenges, you get tools that improve your day-to-day life.

10 Real-World Benefits of a Quilt Store POS

Here’s how a POS system built for quilt stores helps you save time, serve customers better, and grow your shop.

1. Manage Fractional Yards and Precuts

Most fabric and quilt stores sell precut and fractional yards on a daily basis.

That means cutting and selling fat quarters, fat eighths, and custom yardage. This task is typically performed at the cutting table, but many shops also prepare packaged precuts by cutting bolts of fabric ahead of time.

Quilt shop-specific POS systems such as Like Sew have built-in features that make it easy to manage and bundle precuts and kits. For instance, they allow you to enter fabric amounts as a fraction rather than a whole number, which makes it possible to accurately track precut fabric.

2. Connect the Cutting Table and Checkout Counter

Quilt stores need tight coordination between the cutting table and checkout.

With a comprehensive POS system, you can start a transaction at the cutting table, hold it while the customer continues shopping, and complete it later on a desktop or mobile device. This minimizes interruptions for your staff while giving customers the freedom to keep shopping and finalize at their own pace.

3. Register Customers for Classes

Classes play an important role in attracting new customers and engaging them more deeply with your quilt store.

Whether you’re teaching beginner classes or hosting advanced quilters, you need thoughtfully designed tools to simplify the way you manage promotions, registrations, organization, and communication.

The right POS system lets you offer classes online, automate the registration process, and bundle workshop supplies for purchase.

Related Read: Quilt Class Management 101 for Retail Stores

4. Create Block-of-the-Month or Box Subscriptions

Monthly kits — like block-of-the-month (BOM) programs — are a great way to increase recurring revenue.

These programs typically include a quilt block pattern and coordinating fabric each month, which customers can use to piece together a full quilt over time. Subscription boxes can also include fun extras like notions, thread, mini patterns, or seasonal fabric bundles.

POS systems with built-in kit tools and subscriber communication features make it easy to assemble, sell, and manage these programs for your customers.

5. Simplify Ordering With Integrated Catalogs

Many modern POS platforms integrate with top-selling product catalogs from manufacturers and distributors.

When ordering, choose the products you want to add to your quilt store’s inventory. From there, you can quickly upload product descriptions and images to your online store and purchase order, saving hours of manual data entry.

6. Automate Inventory and Reordering

It’s easy to lose track of what you have in stock, especially when you’re cutting fabric by the quarter yard and building it into kits.

A POS system made for quilt stores tracks fractional yardage and fabric bolts as you sell, so your inventory stays accurate down to the inch. It automatically updates your stock levels with every sale, and when something’s running low, it can send you an alert or even generate a purchase order with just a few clicks.

Related Read: Quilting Inventory Management: 5 Best POS Providers

7. Deliver Targeted Marketing

Want to turn one-time buyers into repeat customers?

Integrated marketing tools let you track customer purchases, preferences, and behavior to create personalized campaigns. You can use these insights to send targeted emails or text messages — for example, letting your BOM customers know when new fabric comes in.

Since everything’s built into your POS system, you don’t have to juggle extra tools or waste time. It’s all in one place, and it works to keep your customers engaged and coming back for more.

8. Improve the Customer Experience

Well-designed POS systems help quilt stores serve customers quickly, which minimizes long lines and reduces wait times. In the long run, faster transactions contribute to higher customer satisfaction and a positive shopping experience.

To make the customer experience even smoother, your POS system should allow you to accept multiple payment methods, manage loyalty programs, track rewards, and automatically apply discounts.

9. Access Your Business Anywhere

You don’t have to physically be at your quilt shop to keep it running.

Cloud-based POS systems store your data securely and give you 24/7 access from any device. You can view sales reports, track class attendance, monitor inventory turnover, and manage marketing efforts — wherever you are.

10. Cut Errors and Save Time

Cloud technology can also help you minimize errors by taking care of everyday business tasks.

From integrating kit-building to processing payments, the system automatically calculates charges at checkout, adjusts inventory after sales or returns, and generates accurate reports for accounting, sales, and marketing.

With fewer repetitive tasks on your plate, your team can work faster, and you can keep everything moving smoothly — even on busy days.

Top Quilt Store POS System Providers

With these key features in mind, let’s look at how four top POS systems can help you manage your quilt store.

Like Sew

Like Sew is a cloud-based POS system specifically designed for the unique needs of quilt and fabric stores. It works with industry vendors to provide convenient integrations, all while offering easy-to-use features built to help your store run smoother.

With Like Sew, you can:

• Shop from your favorite vendor product catalogs right from your POS.
• Sell fractional yards and sync inventory online and in store.
• Assemble BOM kits and organize classes.

Pricing: Packages start at $99 per month. Custom plans require a quote — use our Build and Price tool to get one in minutes.

POSIM

This POS system is made for small- to mid-sized retailers, including general retail and quilt stores. If you’re a business seeking more than a basic POS system, POSIM might be a good fit for your needs.

With POSIM, you can:

• Integrate POSIM POS with Shopify and select from customizable templates.
• Create layaway orders and accept incremental payments.
• Set up promotional pricing.

Pricing: All plans require a custom quote.

Shopify

Shopify offers a flexible POS solution. It can be tailored to meet most needs and extended to support any retail business from the Shopify App Store.

With Shopify, you can:

• Choose from thousands of add-on apps.
• Design an e-commerce website for any retail store.
• Gather information and data while managing inventory.

Pricing: Plans range from $39–$2,300 per month, with a per-transaction fee of 0.6–2.9% plus 10–30 cents.

Square

Square is a popular all-purpose POS system used by millions of sellers worldwide. It offers an easy setup and a wide range of features and options, making it a versatile choice for restaurants, retail stores, and everything in between.

With Square, you can:

• Accept almost all forms of payment.
• Check out customers at the counter or on mobile devices.
• Process payments even when your internet goes down using offline mode.

Pricing: Plans range from $0–$149 per month, with a per-transaction fee of 2.6–3.3% plus 15–30 cents. Custom pricing is available if you process over $250,000 per year.

Quilt Store POS Frequently Asked Questions

Get quick answers to common questions about choosing a POS for your quilt store.

How much does a quilt store POS system cost?

Quilt store POS systems cost anywhere from $0–$2,300+ per month, plus any applicable transaction fees.

The actual cost of your chosen POS will heavily depend on the system you choose. For example, generic POS systems like Square and Shopify offer free plans with per-transaction fees, while quilt shop–specific systems such as Like Sew have plans starting at $99 per month.

Do I need a POS system built specifically for quilt stores?

You don’t technically need a POS system built specifically for quilt stores, but choosing one that’s designed for your business can increase your shop’s revenue and dramatically simplify day-to-day operations.

A quilt store-specific POS includes features like fractional yardage support and class management tools to address the unique requirements of quilt and fabric shops.

What are the best POS systems for quilt shops?

The best POS systems for quilt shops are industry-specific options such as Like Sew. If you’re looking for a generic option instead, providers like POSIM, Shopify, and Square are popular choices.

Remember: A general-purpose option may be easy to set up now, but will likely require you to spend more on workarounds down the road. Conversely, a quilt shop–specific POS can save you many hours of administrative work in the long run.

Get Started With a Specialized Quilt Store POS System

Once you consider the features you need, the advantages of a specialized POS system become clear. Starting a new business or expanding existing processes can be challenging, so your POS should make your life easier, not add friction.

Like Sew gives quilt stores the ability to simplify operations, increase sales, and easily handle complex tasks like fractional inventory tracking and class management.

Get a free quote using our Build and Price tool to see how Like Sew can support your quilt shop’s needs.