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If your point of sale (POS) system treats fabric like boxed inventory, it’s already working against you.
You don’t just sell one item at one price.
You cut fabric into fractional yards. You break bolts into fat quarters. You juggle classes, waitlists, supply lists, and last‑minute cancellations.
And you try to keep inventory accurate while doing all of that.
If you’ve ever:
- Sold the same yard of fabric twice because your POS couldn’t track partial cuts,
- Avoided kits because inventory cleanup afterward was a nightmare,
- Taken class sign-ups on paper or in spreadsheets, or
- Thought, “There has to be an easier way to run this shop,”
… then this blog is for you. We’ll show you which POS systems work well for fabric stores and guide you toward the best fit for your shop.
Let’s dive in.
Why Fabric Stores Quickly Outgrow Generic POS Systems
Most POS systems are designed around a simple assumption — items come in, items go out.
Fabric stores don’t work that way.
Here’s what typically happens when fabric stores attempt to use a basic POS system:
- Fractional yardage becomes manual math: Staff calculate cuts by hand, inventory drifts, and shrink quietly adds up.
- Kits are tracked off the system: Inventory isn’t adjusted correctly, so reports stop matching reality.
- Classes live outside the POS: Payments are split across tools, attendance is hard to track, and follow-ups fall through the cracks.
- Marketing is generic: You can’t easily email everyone who bought batiks or students from last month’s beginner class.
A fabric‑specific POS system solves these problems at the source.
Related Read: Fabric Store Equipment: 9 Tools You Need
Fabric Store POS Features (What Matters at a Glance)
Here’s a quick checklist of features in a POS system that are important for quilt and fabric stores:
- Fractional yard, fat quarter, and precut inventory tracking
- Automatic inventory adjustments when cutting fabric
- Kit assembly for easy package creation
- Vendor catalog integrations for fabrics and notions
- Class scheduling, registration, payments, and reminders
- Customer purchase history tied to fabric types and classes
- Targeted email and text marketing, plus loyalty tracking
Not every shop needs every feature. What matters is choosing a system that matches how your store makes money.
Top 6 Fabric Store POS Systems To Consider
Below are six POS systems commonly considered by quilt and fabric shop owners.
1. Like Sew
Best for: Quilt and fabric stores that run classes, kits, and fractional yardage daily
Like Sew is built specifically for quilt and fabric stores and is designed around fabric store workflows.
How it handles real fabric store scenarios:
- Fractional yard, fat quarter, and precut tracking
- Kit and component stock management
- Automatic inventory updates when cutting fabric
- Built-in class, waitlist, reminder, and supply management
- Vendor catalog integrations directly into inventory
- Fabric- and class-based marketing tools
Good fit if: Your business revolves around fabric cutting, kits, and classes with minimal workarounds.
Pricing: Receive a custom quote.
What users say: “Like Sew has ALWAYS been so helpful with all my questions! Also love the ease of use! This has changed how we do business.” — Jill Churchill, Google reviewer
2. Rain POS
Best for: Specialty retailers with mixed inventory
Rain is a cloud‑based retail POS system with inventory, e‑commerce, and marketing tools — ideal for mixed-merchandise stores.
How it handles real fabric store scenarios:
- Inventory and sales tracking (including multichannel)
- Class and event registration, with customer reminders
- Built‑in customer relationship management (CRM) and marketing (email and text)
- Supports service reminders and serialized inventory features
Good fit if: You want flexibility across product types with consistent online and in‑store sync.
Pricing: Receive a custom quote.
What users say: “Rain has allowed us to expand our online sales exponentially, and allowed our inventory to be accurate and dependable. It is a huge reason why our business has flourished in the last two years!” — Kim S., Software Advice reviewer
3. POSIM
Best for: Established quilt, fabric, and needle-arts shops that prefer a traditional on-premise or hybrid POS
POSIM is a long‑established on‑premise (and optionally hybrid/cloud) POS system used by many small- to mid‑sized specialty retailers.
How it handles real fabric store scenarios:
- Strong inventory and customer tracking
- Layaways, serialized inventory, and service tracking
Good fit if: You prefer locally installed software (or hybrid) with deep retail controls and integration with existing workflows.
Pricing: Receive a custom quote.
What users say: “Fantastic if you’re looking for a POS system for your business.” — Paul Kenney, Google reviewer
4. Brilliant POS
Best for: Growing retailers needing customizable retail POS solutions
Brilliant POS is a general‑purpose retail POS platform (often built on Clover hardware) with inventory, reporting, and customer-engagement tools.
How it handles real fabric store scenarios:
- Standard inventory and order management
- Customer tracking, loyalty, and reporting
Good fit if: You want a flexible POS that you can adapt for fabric sales and promotions.
Pricing: Choose from tiered plans (e.g., starting around $29.95–$84.95+ per device, depending on feature level).
What users say: “This option for Clover POS is wonderful! The fees are low, and the customer service is excellent.” — DuBrick, Google reviewer
5. Hana Retail
Best for: General fabric, quilt, and small retail shops needing flexible inventory and customer management
Hana Retail offers tailored solutions for fabric, quilt, and general retail stores — with inventory, CRM, and analytics tools.
How it handles real fabric store scenarios:
- Real‑time inventory and stock-level management
- Customer profiles and loyalty/CRM features
- Detailed reporting and analytics
Good fit if: You want specialized fabric/quilt inventory and customer tools in one system.
Pricing: Ask for custom pricing — free trial available.
What users say: “It's just so nice to have everything in one place. All customers, all orders.” — Rachel C., Software Advice reviewer
6. MicroBiz
Best for: Retailers wanting deep inventory control across SKU types
MicroBiz offers strong inventory and order management that supports configurable products.
How it handles real fabric store scenarios:
- Detailed inventory and vendor catalog imports
- Special order and back-order tracking
- Matrix/variant product management
- Customer history and layaways
Good fit if: You want granular inventory control and can invest time in setup.
Pricing: Receive a 21-day free trial. Pay approximately $60 per month for a single store, with pricing scaling up for multi‑store setups and multiple registers.
What users say: “The POS features of MicroBiz are pretty simple to use. It does everything we need in terms of discounts, pricing, layaways, and payments.” — Brandon T., Capterra reviewer
How To Choose the Right Fabric Store POS System for Your Shop
When deciding on a POS system, think about what matters most for your shop’s day-to-day operations:
- You run lots of classes and workshops: Look for strong class and event management features to handle registrations, waitlists, reminders, and supply tracking.
- Best options: Like Sew and Rain POS, both of which support class and event management and customer communications.
- You sell sewing machines or offer services/repairs: Prioritize service tracking, serialized inventory, and repair workflows to manage both products and services seamlessly.
- Best options: Rain POS, Like Sew, and MicroBiz, which support service reminders, serialized inventory, and work order tracking.
- You prefer traditional, on-premise software: Choose a system installed locally with stable reporting, layaway management, and deep retail controls.
- Best option: POSIM, which is ideal for established shops comfortable with on-premise or hybrid systems.
- You want a POS that understands quilting and fabric workflows out of the box: Select one designed specifically for fabric and quilt shops, including fractional yard tracking, kit building, vendor catalog integrations, and fabric-based marketing.
- Best option: Like Sew, which is built around the workflow of quilters and fabric stores with minimal workarounds.
- You want flexible inventory and customer management across multiple product types: Pick a system that supports configurable products, variant tracking, and loyalty/CRM tools.
- Best options: Hana Retail and MicroBiz, which provide flexible inventory setups, reporting, and customer management tools.
- You want a customizable, general-purpose POS: Consider a platform you can adapt for your shop’s unique processes, with standard inventory, order management, and reporting.
- Best option: Brilliant POS, which allows you to tailor workflows for fabric, kits, or promotions.
At the end of the day, the best POS system is the one that removes the most friction from your daily operations and fits your shop’s mix of products, classes, and customer experiences.
Related Read: Run Fabric Classes In-Store in 7 Simple Steps
Why Many Fabric Stores Ultimately Choose Like Sew
Like Sew earns its place by handling the tasks quilt and fabric shops do every single day — cutting fabric, managing kits, running classes, and building community.
If you’re looking for a fabric store POS system that feels like it was built by someone who’s stood behind a cutting table, Like Sew is worth a closer look. Here’s what it includes:
- Fractional yard and precut tracking with automatic inventory updates
- Kit management to keep parts inventory in sync
- Built-in class management for scheduling, payments, waitlists, and reminders
- Vendor catalog integrations to speed up inventory setup
- Customer history tied to fabric and classes for better follow-ups
- Targeted marketing and loyalty tools without extra systems
- Machine service and repair tracking for sewing machine dealers
- Cloud-based, fabric-first POS — no generic retail workarounds
Ready to see how it can work for your store? Visit our Build and Price page to customize your POS system and get a free quote today.
